Race Day FAQ (8)

Race Day FAQ

Grand Pavilion, Rosehill Gardens Racecourse

Your host will be sent passes which you must have to gain access to the racecourse and Grand Pavilion. The pass must be secured and worn by the ticket holder to gain entrance to the event area. It is also required for anyone catching the chartered coaches to the event. Should any guests arrive and not be in possession of their entrance ticket, they will be charged $15 admission fee at the gate.

In the case you should need to order replacement tickets prior to the event day, please contact your Event Host. Tickets may be re-issued prior to the race day by Express Post only up until Wednesday before the day. Unfortunately we will not be able to replace wristbands or tickets on the event day.

Please advise your guests your table will be in the name of “John Coughlin”. Please ask your guests check the boards on arrival to find the table number under this name.

We will endeavour to accommodate any dietary requests. Please advise any dietary requests (e.g. vegetarian, gluten free) and the name of the guest at least 1 week in advance of the event. Please note that the meals are prepared in a commercial kitchen and traces of allergens may be present. 

Ladies’ Attire
Ladies are required to maintain a suitable standard in keeping with the dignity and tradition of the Members’ Reserve.

Not acceptable:

·         Any form of the following footwear; joggers, sports shoes, track shoes, runners, thongs, dilapidated footwear, scuffs, gumboots or slippers

·         Jeans/denim, jodhpurs, shorts, untailored pants or jumpsuits

·         Torn or ripped clothing

·         Garments which show midriff

·         Leggings worn as pants

·         Parkas, duffle coats, windbreakers, tracksuit tops, denim jackets or anoraks


Men’s Attire
Gentlemen are required to wear tailored pants, dress shoes, a collared shirt and tie and a jacket, sports coat or blazer.

Not acceptable:

·         Any form of the following footwear; joggers, sports shoes, track shoes, runners, sandals, thongs, dilapidated footwear, scuffs, gumboots or slippers

·         Shoes without socks

·         Jeans/denim, jodhpurs, shorts, chinos or untailored slacks

·         Torn or ripped clothing

·         Open neck shirts or shirts with no collar

·         Parkas, duffle coats, windbreakers, tracksuit tops, denim jackets or anoraks, leather bomber jackets

·         Tracksuits

·         Peaked caps, beanies

·         Pullovers or cardigans (without a jacket), rugby tops and football jerseys

The event will go ahead regardless of weather or if the races are cancelled.

Parking & Transportation
Rosehill Gardens is situated approximately 20km to the west of the Sydney CBD in what is the geographical heart of the city.

There is limited FREE car parking in P5 car park located on James Ruse Drive & Prospect Street and P6 Infield car park. Entry to the Infield car park is via Gate 2 Unwin Street.


A map of the racecourse is enclosed.


Three of the city’s major vehicular arteries – Parramatta Road, Victoria Road and the M4 Motorway service Rosehill Gardens, while special race day trains run direct to the racecourse. Patrons can also travel by Ferry from Circular Quay to Parramatta and connect with a free bus service.


Rosehill train station is located at the entrance of Rosehill Gardens Racecourse. For train timetables go to www.131500.com.au or any of Transport NSW’s apps.


For up to date travel advice please go to:



The Foundation has also provided limited coach transfers from various points of Sydney for $20 per person return. To enquire about availability please contact barbara.colvin@tr.com for availability and booking forms.

No, yachts can be chartered on your behalf. Contact us to see the fleet list.

While most yachts are crewed by corporate teams there may be the opportunity to join a mixed crew.

You can also join the VIP Spectator Boat which follows the race around the harbor. Guests from the Spectator Boat are transferred to Middle Harbour Yacht Club following the race for the after party.

You can also attend the after party only.

For more details Contact us .

No, all yachts are skippered by a captain and experienced crew (included in charter price) and will give full instructions on the day to help make the day enjoyable and do well in the competition.

Racing Yacht Guests

It is recommended that each yacht nominates a Crew Leader to register and collect lunches and guest packs on the day. For larger crews more than one person is suggested.


The Crew Leader should check in at the registration desk upon arrival and collect the items for the rest of the crew.


Crew Leaders should then proceed to the beach to group the rest of the crew.


When all the crew have arrived the Crew Leader should advise the Boat Wrangler (in the fluro safety vest) so that the yacht can be called in to collect them.


If you are not the nominated Crew Leader simply head to the beach for a coffee or Breakfast Burger and to find the rest of your crew.

VIP Spectator Boat Guests

You will receive full details before the day. Be sure to be on time as the boat will not wait for latecomers. Lunch and beverages will be served. The Cruise finishes at Taronga Zoo Wharf where coaches will transfer guests to Middle Harbour Yacht Club for the after party and presentation.

Registration opens at 9 a.m. The Host or Crew Leader of the yacht should have indicated a time for the yacht to pick up the crew. It is essential that all crew members have arrived before the yacht is called in for pick up. Yachts need to leave by xxx at the latest to make it to the starting line.

The race starts at 1 p.m.

The race route is decided a few days before the day to take into consideration weather. See the Sailing Instructions (hyperlink) for more details.

Racing yacht guests will receive a shirt and cap on the day to wear.


Shoes with non-scuff soles are required. Loose, comfortable clothing is recommended.


Recommended to bring a spray/rain jacket.

Middle Harbour Yacht Club does not have an ATM. Eftpos is minimum of $10. No cash out.

Commonwealth Bank:

539 Sydney Road, Seaforth

385 Sydney Road, Balgowlah

The Village’ Shopping Centre, 197-215 Condamine Street, Balgowlah



344 Sydney Road, Balgowlah



‘The Village’ Shopping Centre, 197-215 Condamine Street, Balgowlah


St George:

BP Service Station, 485 Sydney Rd, Balgowlah



Middle Harbour 16’ Skiff Club, 237 Spit Road, The Spit. (Towards Spit Bridge on same side as MHYC.)

Seaforth RSL, Ethel Street, Seaforth (open 10 a.m.)

Extra beverages for the racing yachts can be arranged with MHYC Sand Bar.


No leftover beverage can be consumed on Club premises.

Bags of ice will be available for purchase at MHYC Sand Bar.

Food is available for purchase from MHYC Sand Bar (breakfast BBQ and sandwiches) or nearby shops at Seaforth and Balgowlah.

Men’s and Women’s toilets are located to the right of the Breeze Way. See signs.

The race yachts are usually back at MHYC between 4 and 5 p.m.


The VIP Spectator boat is usually at Taronga Zoo wharf by 4 p.m.


The after party is usually wrapped up by 9 p.m. (last drinks at 8.30 p.m.)

The dinner is held at the Westin Hotel, Martin Place, Sydney.

The dinner is held following the Friday sessions of golf.

The dinner finishes at midnight. However, the main entertainment, auction and raffle draw is over by about 10.30 p.m.

The auction uses an on-line bidding system. You can register using your computer, tablet or smartphone. Your host will be provided with details to register or you can do so on the  night. You will be kept updated by text messages if you have been outbid and you will receive notification at the close of the auction if you have been successful.

Gentlemen are asked to wear black tie (dinner jacket and bow tie). Ladies are asked to wear cocktail/evening dress.

Golf FAQs (8)

The tournament is held at Pennant Hills Golf Club, Cnr Burns and Copeland Roads, Beecroft.

It is about 20 minutes from the city using the M2 motorway (take Pennant Hills Road exit).


Click here for directions



Full details of your tee off time will be sent to your team coordinator/host. It is recommended you arrive at least 1 hour before your tee off time. This will allow time to register, pick up your players pack, have a practice swing, compete in the putting and chipping competitions, or pick up something to eat at the BBQ.


A shirt and cap will be provided on the day.

PHGC have dress regulations which can be found at http://www.pennanthillsgolfclub.com.au/cms/golf/dress-code/

The Competition/Rules


A four ball Ambrose competition will be played. It is not essential to enter a full team and those entering as a single, double or triple will be partnered with other players to make a team of four.

Each team can have only one single figure handicap player.

No team can have four players whose handicap is over 21. An ideal team would be 1 x 'A' Grade (12 or under) player, 2 x 'B' Grade (13-18) players and 1 x 'C' (19+ player).

A maximum handicap of 24 for men and 30 for women will apply.


Each player's tee shot has to be used on at least three occasions.

Once a team member has hit his/her ball on the green all players are restricted to just ONE putt. If none of the putts are holed the balls must be picked up and counted as two putts.

The team captain will be the lowest handicap player and will decide which ball is to be played.

Any team which includes one or more lady golfers will benefit with an addition of 2 strokes to the Ambrose handicap e.g. handicap of 8 1/4 would become 10 1/4.


Team events

Special prizes will be awarded to teams for events on all holes. These can only be won by the team making the winning shot and can only be won once. All events will carry over from the Thursday to the Friday.


Hole-in-one Prizes

Some hole-in-one prizes may be valued in excess of the regulations pertaining to amateur golf. In the event of winning any of  these prizes the prize has to go to one of the charities supported on the day as chosen by the successful player. The player does not have the option of keeping the prize for himself or herself.



To speed up play two ride-on motorised buggies will be provided to each team at no additional cost.

If you are unable to bring your own clubs you can hire them from the Pro Shop.

Please contact +61 2 9484 1358 or

Contact PHGC (http://www.pennanthillsgolfclub.com.au/guests/contact/enquiries.mhtml)

A Mulligan is a retaken shot without penalty. Each Team may purchase ONE Mulligan Only.

The Mulligan may be used ONLY ONCE during the round. The Mulligan may be used to repeat a golf stroke anywhere on the course. This could be a drive, approach shot or a putt.

Cannot be used on the 4th Hole (Hole-in-one Competition)

The Mulligan may be used by only ONE of the players in the team.


There is no need to hire a cart. Each team of 4 is provided with 2 electric carts on the day.

If you are a prize-winner you will be contacted the following week to attend a prize presentation to collect your prize.

All Eagle prizes must be collected on the day.